Job profile

Salary: £34,602 - £40,545 per annum 

We’re looking for a coordinator to be at the heart of a busy team that looks across the whole BFI—helping to shape how we tell our story and connect with people. The BFI champions film, television, and the moving image in all its forms—from funding and policy to festivals, education, and our own streaming service, BFI Player. We preserve and share the UK’s screen heritage while also supporting new voices, new ideas, and the future of screen storytelling. 

This role is a great opportunity to be part of a team that brings the BFI’s work to life for audiences, filmmakers, and the wider screen industries. You’ll support the Executive Director and Senior Leadership Team (SLT) within the Engagement Marketing and Communications directorate. 

Key responsibilities include: 

• Providing high-level executive support – Manage busy diaries, coordinate schedules, and ensure the Executive Director and SLT are fully prepared for meetings, deadlines, and priorities. 

• Leading on meetings and governance support – Plan and run key internal and external meetings, from agendas to logistics, ensuring decisions are recorded and followed up. Prepare reports, briefings, and management information for Boards and Committees. 

• Managing workflows and systems – Oversee email inboxes, streamline information sharing, and manage key tools like SharePoint to keep the directorate organised and efficient. 

• Supporting major projects and directorate operations – Track reporting deadlines, assist with research, financial admin, and cross-team initiatives, ensuring the smooth running of a fast-moving, high-impact team. 

We are looking for candidates who have: 

• Proven experience supporting senior executives – Confident managing complex diaries, inboxes, and priorities, ensuring leaders stay organised and focused. 

• Strong meeting coordination skills – Experienced in planning and running meetings, preparing agendas, capturing decisions, and producing clear, well-structured reports and presentations. 

• Knowledge of office management and finance processes – Familiar with processing expenses, invoices, and purchase orders, as well as maintaining well-organised records and information systems. 

• Excellent digital skills – Skilled in Microsoft 365 (Outlook, SharePoint, Planner, Teams, Word, PowerPoint, and Excel) to manage communications, workflows, and shared resources effectively. 

A full list of responsibilities and minimum requirements can be found in the job description. 

About the BFI  

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow. 

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.  

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.  

Further details about the role, the BFI and our benefits can be obtained by clicking the links to the left. 

Depending on the volume of applications, you may be asked to complete a small task or attend a pre-interview screening call to further to assist the hiring team in shortlisting for this role. In this instance, interview dates may be subject to change.  

The closing date for applications is 23:59 on Wednesday 12 February 2025 

First interviews will be held on Tuesday 25, Wednesday 26 & Friday 28 February 2025 

Second interviews will be held on Monday 10 March 2025