Job profile

Salary: £42,480 - £49,965 per annum

Fixed Term Contract: 12 months maternity cover

We are looking for an Operations Manager to join the BFI’s Operations, Partners & Projects (OPPS) team on a 12 month maternity leave cover.

Crucial to the overall effectiveness of the BFI’s funding operations, funded partners and funding strategy, the OPPs team are responsible for the operational capabilities of National Lottery and GiA funding and for wider operational frameworks and governance for departments making funding awards. This includes project management; partner relationships; funding application processes and accessibility; producing consistent guidelines and application forms that reflect the current funding landscape; monitoring and analysing the outcomes of funded activity (including diversity) against targets; and providing first class partner and applicant support for Lottery and other funding awards.

Key responsibilities include:

• System Owner and lead Administrator of the BFI’s grant-management system Blackbaud Grantmaking, ensuring the BFI’s needs are met by the database and all relevant staff are fully trained to use it.
• To take responsibility for the build of a new database and migrating users and data from the current active database.
• Identity and deliver improvements to the grant management database and online application process, to ensure the best experience for BFI fund applicants and optimum use of the system by BFI colleagues.
• Manage and implement best practice data collection across BFI funded activity, through use of the grant management database and other means
• Generate funding awards statistics for publication, in liaison with the Communications team.
• Responsible for the line management of the Operations Administrator.

We are looking for candidates who have:

• Demonstrable experience of Blackbaud Grant Management system builds and administration.
• Experience of training others in the use of Blackbaud Grant Management.
• Experience of Power BI.
• Proven ability to devise and deliver training and change working practices in colleagues on systems and processes.
• Confidence in proposing and articulating changes in systems and working practices to senior team members.

A full list of responsibilities and minimum requirements can be found in the job description.

About the BFI

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.

Further details about the role, the BFI and our benefits can be found in the attachments on the left.

Depending on the volume of applications, you may be asked to complete a small task or attend a pre-interview screening call to further to assist the hiring team in shortlisting for this role. In this instance, interview dates may be subject to change.

The closing date for applications is 23:59 on Monday 17 March 2025.

First interviews will be held on w/c 24 March 2025.

Second interviews will be held on w/c 31 March 2025.