Job profile

Salary: £29,526 per annum 

Fixed Term Contract: 03 February until 04 April 2025 

We are looking for a Guest Assistant to work closely with Filmmaker and Industry Services Manager and Guest Coordinator in delivering an excellent festival experience to all attending filmmakers, including hosting and briefing them for their film screenings.   

BFI Flare is our long-running LGBTQIA+ festival, with a growing audience in London and on BFI Player, and one of the most inclusive film events of the BFI’s annual calendar.  

Key responsibilities include: 

• Remain the key contact for all short filmmaker guests, leading in all of festival arrangements from sending initial scheduling information through to briefing and hosting them for screenings. 

• Ensuring the festival database is accurately updated with all relevant details regarding festival guests – including intros and Q&As with visiting filmmakers, hospitality details, special requirements, and any other screening or special arrangements. 

• To be helpful and anticipate filmmaker guest needs for their visit to London to present their work. 

• Enter, review and maintain up-to-date information regarding attending filmmakers on our festival databases. 

We are looking for candidates who have: 

• Demonstrable work experience, including live-event experience, gained within a cultural organisation either in a paid or voluntary capacity. 

• Demonstrable organisational skills with the ability to prioritise and to manage and meet deadlines. 

• Demonstrable skill/experience in information and data management. 

• An appreciation of, and passion for LGBTQIA+ arts and culture 

A full list of responsibilities and minimum requirements can be found in the job description. 

About the BFI  

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow. 

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.  

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.  

Further details about the role, the BFI and our benefits can be obtained by clicking the links to the left.

Depending on the volume of applications, you may be asked to complete a small task or attend a pre-interview screening call to further to assist the hiring team in shortlisting for this role. In this instance, interview dates may be subject to change.  

The closing date for applications is 23:59 on Wednesday 04 December 2024 

First interviews will be held on Tuesday 17 / Wednesday 18 December 2024