Job profile

Salary: £29,748 - £31,557 per annum 

We are looking for a coordinator to provide administrative support, primarily to the Executive Director of Technology and Digital Transformation, and secondarily to the wider Senior Leadership Team – with the aim of supporting them to be organised and helping them to work productively and efficiently.    

Key responsibilities include: 

• Proactively assist the Executive Director and senior leadership team including tracking reporting deadlines; researching and preparing papers, reports or presentations and compiling accurate and timely management information for Boards and Committees. 
• Diary management including maintaining the schedule of regular directorate meetings and shared calendars. 
• Undertake financial administration tasks, including processing expenses, travel costs, invoices, and purchase orders. 
• Facilitate seamless domestic and international travel. 

We are looking for candidates who have: 

• Demonstratable experience in providing administrative support to senior executives.   
• Experience in coordinating and facilitating meetings with internal and external stakeholders, preparing agendas, minutes, reports, and presentations.   
• Knowledge of office management procedures 
• Experience in organising events such as conferences, workshops, or seminars. 

A full list of responsibilities and minimum requirements can be found in the attachments on the left.

About the BFI  

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow. 

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.  

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.  

Further details about the role, the BFI and our benefits can be obtained by visiting www.bfi.org.uk/about-bfi/job-opportunities. 

The closing date for applications is 23:59 on W/C Monday 15 April 2024 

First interviews will be held on W/C Monday 22 April 2024